Minutes May 2025

Committee Meeting Minutes 

Monday 12th May 2025

Nags Head Scalby 

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Members present: Matt, Andrew, Laura and Ted 

No Apologies

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1. Minutes of Previous meeting 

Agreed and signed off. The issues around access to female only toilets, disability access to the clubhouse and cleanliness on the kitchen were all noted as areas of improvement that need to be addressed. 

 

The Club secretary provided details of a new housekeeping schedule for circulation along with an update on the Football Foundation visit to Carr Lane to discuss ongoing plan to address accessibility at the venue.

 

1. Welfare and Safeguarding

The committee will thank parents and players for their excellent behaviour at the Awards night. There are some minor concerns around player welfare and the club should reinforce the Club Code of Conduct and have this signed at the awards night on June 1st.

 

In addition, the welfare officers agreed that the club should make it clear how players and parents can report any concerns at the awards night presentation.

 

1. Finance

The treasurer reported the current figures for the club with a closing balance of £2017.03 for April 2025.

 

The treasurer presented a breakdown of expenditure and income and it was noted that this seasons efforts with the tuck shop cleared a profit of over £600 and covered a large proportion of the referees fees this season which exceeded £1k

 

The treasurer and club secretary will include a breakdown of the finances for parents at the awards night. It was clearly noted that the rising cost of pitch hire now accounts for 41% of the clubs expenditure and is expected to rise again next year.

 

The club is looking into wifi access at the clubhouse to allow us to use a point of sale tablet to take card payments so we no longer need to download the application individually. We believe the card payments will increase takings significantly and help away supporters too.

 

1. Teams 2026 

Early indications are that the club will have 7  junior and youth football teams next season at Under 8, 10,11, 12, 14 and 16 

 

1. AOB 

Prior to the meeting the Scarborough and District Minor League (SDML) confirmed that it is no longer going to be a viable league and will fold for the new season. Club Secretaries have been advised that this is resulting from ongoing pressure from clubs to play in York and Hull and leave SDML but also the lack of volunteers especially for the League secretary position. 

 

The committee will be writing to the SDML to express our disappointment and join other clubs in requesting a meeting with North Riding FA and SDML to see what can be done to address this issue. 

 

As it stands all 7 of our teams will compete under the York and District Youth Football League competition (YDYFL) from September. Age groups 8-11s will only compete locally against Scarborough teams but from Age 12 on upwards teams will be allocated to a York league subject to results and standard.

 

The club secretary is meeting with all the managers to clarify the concerns and take action to help ALL our players to continue playing next season.

 

The club is going to purchase a boot cleaner for the outside of the clubhouse for the start of the new season and will procure cleaning products for the clubhouse ahead of the start of the season.

 

Scalby Sports Association has confirmed that an aged, unpaid Water bill of 2.5k from March 2022 has not been appealed with Yorkshire water and therefore will need to be paid. The junior section will be liable for £500 or so of this bill by September and the treasurer would like further clarification of this before we agree to pay.

 

An AGM will be held in August with a date to be confirmed and all parent, coaches and players will be welcome to attend and apply for positions on the committee.